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ESF 3: Public Works and Engineering

Approval and Implementation

Dallas County Community College District - Emergency Support Function #3 – Public Works and Engineering Annex

This Emergency Operations Plan Annex is hereby approved for the Dallas County Community College District. This plan annex is effective immediately and supersedes all previous editions.

Emergency Support Function 3 – Public Works and Engineering

ESF Coordinator

Senior Director of Facilities Management & Operations
4343 IH 30
Mesquite, TX 75150
Phone: 972-860-8939

Primary Department/Agency

District Facilities Management
4343 IH 30
Mesquite, TX 75150
Phone: 972-860-7760

Support and External Agencies

Cedar Hill Public Works & Engineering
285 Uptown Boulevard
Cedar Hill, TX 75104
Phone: 972-291-5126

The City of Coppell Public Works
816 S. Coppell Rd.
Coppell, TX 75019
Phone: 972-462-5150

City of Dallas Public Works
2710 Municipal Street
Dallas, TX 75215
Phone: 214-670-4491

Irving Public Works & Engineering
825 W. Irving Blvd.
Irving, TX 75060
Phone: 972-721-2611

Farmers Branch Public Works
13000 Wm Dodson Parkway
Farmers Branch, TX 75234
Phone: 972-919-2597

Garland Public Works & Engineering
800 Main Street
Garland, TX 75040
Phone: 972-205-2170

City of Lancaster Public Works and Engineering
700 E. Main Street
Lancaster, TX 75146
Phone: 972-227-7220

Mesquite Public Works
1515 N. Galloway Ave.
Mesquite, TX 75149
Phone: 972-216-6217

Authority

See Emergency Operations Plan, Authority.

Introduction

The Emergency Support Function (ESF) annexes to the Emergency Operations Plan organize the applicable college District positions, departments, and outside support agencies into groups according to their roles in strategic response to a campus emergency or disaster. Outside agencies may include: governmental, non-governmental, private sector, and other volunteer resources. The ESF annex provides basic information on available internal and external departments and agencies that might be needed for an incident that affects Dallas County Community College District. Each ESF has at least one lead position or department within the District that will lead the specific response, one or more supporting departments within the District that will provide response support, and one or more external supporting departments from the surrounding communities, and neighboring jurisdictions.

ESFs will normally be activated at the direction of the Emergency Operations Center (EOC) Director in response to activation level 3 or greater emergencies as outlined in the EOP. Designated department and agency resources may be requested to respond or recover from emergency incidents that affect the District. Normally, the response and recovery actions will be coordinated from the EOC as Incident or Unified Command will use the resources at the incident scene.

The primary position/department/office(s) will normally be responsible for coordinating specific requirements associated with the emergency support function. Support position/department/office(s) may be contacted to provide expertise and assistance, as needed. Finally, external departments/agencies may be needed if internal resources are overwhelmed or where District capabilities do not exist (such as emergency medical or fire services.) In all cases, prior memorandums of understanding, mutual aid agreements, or funding issues would need to be addressed prior to requesting assistance.

Purpose

The purpose of ESF 3 is to identify the internal and external departments responsible for Public Works and Engineering that may take place in an emergency. This ESF provides and coordinates resources (personnel, equipment, facilities, materials and supplies) to support Public Works and Engineering during an emergency or disaster.

Scope

Emergency Support Function 3:

  • Dallas County Community College District does not have a Public Works and Engineering department; therefore, Dallas County Community College District will utilize District and Non-District vendors and contact municipality and county departments / agencies as needed.
  • May be activated for any emergency involving engineering, construction, and other resources needed to rebuild infrastructure and public works.
  • Coordinate the response to and recovery from a breach in infrastructure and public works.
  • Execute emergency contract support for life-saving and life-sustaining services

Situation

Dallas County Community College District is exposed to many hazards, all of which have the potential for disrupting the community, causing casualties, and damaging or destroying public or private property. Potential emergencies and disasters include both natural and human-caused incidents.

See the EOP Hazard Summary or the separately published District Hazard Analysis for the potential emergencies that may impact Dallas Community College District.

Facilities owned and operated by the district will be maintained by district personnel. An external third-party company will be utilized when necessary.

Assumptions

The District makes the following planning assumptions:

  • A breach in infrastructure may trigger shelter or evacuation requirements with little to no notice.
  • District resources will be quickly overwhelmed.
  • Communication systems may fail during a major incident.
  • Backup systems will be available but may take time to activate.
  • Shortfalls can be expected in both support personnel and equipment.
  • Local, state, and federal assistance may not be immediately available.

Concept of Operations

General

A common operating procedure within the district and across local jurisdictions provides the framework for Public Works and Engineering. Interoperable systems make this framework possible. Resources are in existence throughout the college district and the cities in which district properties lie to provide coordinated capabilities for the most effective and efficient warning, response, and recovery activities. When these capabilities are properly coordinated, response activities become more effective and efficient.

  • The Emergency Operations Plan provides overall guidance for emergency planning.
  • ESF annexes are designed to provide general guidance and basic information to include points of contact in case additional resources or expertise is needed at the EOC or incident scene.

Organization

  • National Incident Management System concepts will be used for all incidents.
  • Incident or Unified Command will be used by responding departments and agencies.
  • When requested, ESF personnel will report to the EOC and utilize the EOP, its annexes, and other SOPs to activate and operate during an incident or event.

Activation

  • If ESF 3 requires activation, the EOC Director or his/her staff will contact the departments or agencies listed in this annex to report to the EOC.
  • The district emergency notification system may be utilized for the notification and recall of groups needed for the function of the ESF.

Direction and Control

  • The Incident Command System (ICS) is used by district personnel to respond to emergencies and disasters. During the emergency response phase, all responders will report to the designated Incident Commander (IC) at the Incident Command Post (ICP).
  • The ESF shall not self-deploy to the incident scene. Wait to be contacted or try to contact the Emergency Operations Center for guidance and direction.
  • Do not call any emergency dispatch or public safety answering point unless you have an emergency or critical information to report.

Emergency Support Function Operations

The emergency support function will primarily act in the following phases:

  • Preparedness
    • The primary department / agency will conduct pre-incident and post-incident assessments of public works and infrastructure.
    • Review and update this annex.
    • Participate in any exercises, as appropriate.
    • Develop and maintain a list of possible resources that could be requested in an emergency.
    • Maintain a list of personnel (at least one primary and one back up individual) that can be called to the EOC, as needed.
    • Develop procedures to document costs for any potential reimbursement.
  • Response
    • Identify involved hazardous materials; continuously evaluate hot, warm, and cold zones established by IC; and coordinate with ESFs for warning, communications, and executing protective actions if necessary.
    • When requested by the EOC Director, immediately respond to EOC.
    • Provides personnel to the EOC when activated and requested.
    • Obtain, prioritize and allocate available resources.
    • Activate the necessary equipment and resources to address the emergency.
    • Requests mutual aid from neighboring jurisdictions, as appropriate.
  • Recovery
    • Coordinate assistance as needed by the IC, EOC Director, or EOC Policy Group, as appropriate.
    • Ensure that ESF 3 team members or their agencies maintain appropriate records of costs incurred during the event.

Responsibilities

ESF Coordinator

  • Develop, maintain, and coordinate the planning and operational functions of the ESF Annex through the ESF primary department / agency.
  • Maintain working memorandums of understanding (MOUs), mutual aid agreements (MAAs), or other functional contracts to bolster the ESF capability.

ESF Primary Agency

  • Serves as the lead agency for ESF 3, supporting the response and recovery operations after activation of the EOC.
  • Develop, maintain, and update plans and standard operating procedures (SOPs) for use during an emergency.
  • Identify, train, and assign personnel to staff ESF 3 when district EOC is activated.
  • At a minimum, the National Incident Management System ICS-100, IS-700, and IS-800 online classes should be completed by assigned personnel. Additional training requirements may be found in the Training, Testing, and Exercise support annex, published under a separate cover.

ESF Support and External Agencies

  • Support the primary agency as needed.
  • Maintain working memorandums of understanding (MOUs), mutual aid agreements (MAAs), or other functional contracts to bolster the ESF capability.

Terms and References

Acronymns

DCCCDDallas County Community College District
EMSEnvironmental Management System
EOCEmergency Operations or Operating Center
ESFEmergency Support Function
HVACHeating, Ventilation, and Air Conditioning
ICIncident Commander
ICPIncident Command Post
ICSIncident Command System
IPInternet Protocol
MAAMutual Aid Agreement
MOUMemorandum of Understanding
SOPsStandard Operating Procedures

Definitions

Emergency Operations CenterSpecially equipped facilities from which government officials exercise direction and control and coordinate necessary resources in an emergency situation.
Inter-local agreementsArrangements between governments or organizations, either public or private, for reciprocal aid and assistance during emergency situations where the resources of a single jurisdiction or organization are insufficient or inappropriate for the tasks that must be performed to control the situation. Commonly referred to as mutual aid agreements (MAAs) and can include memorandums of understanding (MOUs).
Standard Operating ProceduresApproved methods for accomplishing a task or set of tasks. SOPs are typically prepared at the department or agency level. May also be referred to as Standard Operating Guidelines (SOGs).